Microsoft Office Tutorials and References
In Depth Information
The second interesting thing is the resources picker. Clicking the Add Resources link
will open a list of existing resources to add to the calendar (see Figure 9.48). This is a People
Picker for list items, so although you can use it to select an existing resource, you can’t add new
resources this way. For that you need to go to the Resources list. When you add a resource to the
calendar, it’s treated like another user and shows where that resource is booked over the course
of the week.
Adding a resource
to the calendar
Obviously, the main purpose of the calendar is to schedule events—and with the group calendar
you can assign both people and resources to the event. Let’s add a new event to the calendar by
simply double-clicking the date we want to have the event. (You can also go to the calendar directly
and choose New Event, just like you would with any other calendar.) It will open the Group
Calendar – New Item window (see Figure 9.49).
Here you can enter the title of the event, a location (not required), and the start and end
times. Other settings are as follows:
Attendees Unlike a normal calendar, the group calendar allows you to specify the people
who need to attend the event.
Resources The resource list is visible, and you can select what resources you want to book
for the event. If the resources are in categories, you can also filter the visible list by resource
group. Selecting the resource and clicking Add will assign them to the event (as will simply
double-clicking the resource).
Free/Busy As you add attendees and resources to the event, they’ll appear here, with bars
showing the times they’re already booked. This lets you see, at a glance, whether there are
any known conflicts with your proposed event times.
Check Double Booking Hitting the Check button will examine the resources in the list to
make sure they’re not already booked. This information is already visible under Free/Busy,