Microsoft Office Tutorials and References
In Depth Information
The Whereabouts
web part showing a
missed call
3. When you open the memo, you can quickly see who called, along with their number
to call back (if entered) and the message. When you’re done resolving the memo, you
can click the Resolve button. (Note that you need permission to edit the item to use the
Resolve button; read-only access will not be sufficient, even if you’re the recipient.)
Hitting the Resolve button causes a couple of things to happen:
The Resolved field is updated to Yes, and your name and the current date/time are
cally entered into the Resolved By and Resolved Date columns. These columns are hidden
from the default views, but they’re visible when you edit the list or create a custom list view.
If this was the only unresolved memo, the icon on the Whereabouts web part goes away.
The memo will no longer appear in any of the default views (which show only unresolved
memos). It has not been deleted; it’s just visible with a custom view. You can find more
information about List views in Chapter 6. (Because it’s hidden and not deleted, over time
the list can ill with old, unwanted phone memos. You may want to periodically clear out
old list items or write a workflow to do it for you.)
Meeting Workspace
No one likes to be told they have to attend a meeting without knowing what it’s about or who
else is going to be there. No one likes to leave a meeting unsure of what was accomplished
and who’s supposed to do what to move the project forward. Typically, meeting agendas are
emailed, and people look at the email’s CC field to see who is attending. SharePoint has meeting
workspace templates that were designed with the needs of the meeting organizer in mind.
With a meeting workspace, you can organize the meeting attendees, agenda, and objectives;
post any required documents; resolve task assignments; and record any decisions made. There
are several types of meeting workspaces and different templates that adjust the site for
particular needs. All meeting workspaces are based on the same site definition. This is what gives
meeting workspaces their unique layout—meeting workspaces usually appear to have only one
page. There are several standard lists that are made available to users as List View web parts on
the workspace’s home page. The meeting workspace’s home page is actually a content page that
can contain multiple sets of web part pages displayed in the content area. Each page is indicated
(and accessed) by its tab in the content area. To start, regardless of the type of meeting
workspace template you choose, each will have at least one page, considered the home page.
You can create a meeting workspace in several ways. The first is through the now familiar
New SharePoint Site page (using a template on the Meetings tab). The other way is more
common, and that’s creating the meeting workspace based on an event in a calendar on the SharePoint
site. Create one from the calendar on the HR team subsite under the company site, as shown in
Figure 9.55. When creating a new event in a calendar, there is an option for creating a new meeting
workspace as well.
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