Microsoft Office Tutorials and References
In Depth Information
Cut, Copy, and Paste Data
chapter 2
Working with Files
Cut and Copy Data
1 Select the data that you want to
cut or copy.
2 Click the Home tab.
3 Click the Cut button ( ) to move
data or the Copy button (
) to
copy data.
You can also press
to cut data
to copy data.
The data is stored in the Windows
4 Click the point where you want to
insert the cut or copied data.
You can also open another file
into which you can paste the data.
5 On the Home tab, click the Paste
button. Alternatively, to preview
how the text will look before you
paste it, click the down arrow below
the Paste button and position your
mouse pointer over any of the
three buttons that appear.
You can also press
to paste
The data appears in the new
When I paste cut or copied
data, an icon appears.
What is it?
The Paste Options smart tag
( ) may appear when you
paste cut or copied data. Click
the smart tag to view various
Paste-related buttons: Keep Source Formatting
( ), Merge Formatting ( ), and Keep Text
Only ( ). You can click one of these buttons
to activate it. Alternatively, ignore the tag;
eventually, it disappears.
Can I cut or copy multiple pieces
of data?
Yes. You can cut or copy multiple pieces
of data, and open the Office Clipboard
task pane to paste the data. The Office
Clipboard holds up to 24 items. You can
paste them in whatever order you
choose, or you can opt to paste them all
at the same time. To display the task pane, click the
corner group button ( ) in the Clipboard group on the
Ribbon’s Home tab. The Office Clipboard is just one of
many task panes available in the Office programs.
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