Microsoft Office Tutorials and References
In Depth Information
Developing Strategies for Organizing Files and Folders
Note that some folders contain other folders. An effectively organized computer
contains a few folders in the root directory, and those folders contain other folders, also
called subfolders .
The root directory, or top level, of the hard disk is for system fi les and folders only—
you should not store your own work here because it could interfere with Windows or a
program. (If you are working in a computer lab, you might not be allowed to access the
root directory.)
Do not delete or move any fi les or folders from the root directory of the hard disk—
doing so could disrupt the system so that you can’t run or start the computer. In fact,
you should not reorganize or change any folder that contains installed software because
Windows 7 expects to fi nd the fi les for specifi c programs within certain folders. If you
reorganize or change these folders, Windows 7 cannot locate and start the programs
stored in that folder. Likewise, you should not make changes to the folder (usually named
Windows) that contains the Windows 7 operating system.
Developing Strategies for Organizing Files and Folders
The type of disk you use to store fi les determines how you organize those fi les. Figure 2
shows how you could organize your fi les on a hard disk if you were taking a full
semester of distance-learning classes. To duplicate this organization, you would open the
main folder for your documents, create four folders—one each for the Basic Accounting,
Computer Concepts, Management Skills II, and Professional Writing courses—and then
store the writing assignments you complete in the Professional Writing folder.
Figure 2
Organizing folders and fi les on a hard disk
Top level
of file
system
Hard disk (C:)
Removable disk (G:)
Level 2
Documents and
other data
Windows
Program Files
Level 3
My Documents
Level 4
Management
Skills II
Professional
Writing
Basic Accounting
Computer Concepts
Folders created for each course
Level 5
Memo
Policy
Proposal
Report
Files for the Professional Writing course
 
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