Microsoft Office Tutorials and References
In Depth Information
Exploring Files, Folders, and Libraries
If you store your fi les on removable media, such as a USB drive or rewritable CD, you
can use a simpler organization because you do not have to account for system fi les. In
general, the larger the medium, the more levels of folders you should use because large
media can store more fi les, and, therefore, need better organization. For example, if you
are organizing your fi les on a USB drive, you could create folders in the top level of the
USB drive for each general category of documents you store—one each for Courses,
Creative, Financials, and Vacation. The Courses folder could then include one folder for
each course, and each of those folders could contain the appropriate fi les.
Duplicating Your Folder Organization
If you work on two computers, such as one computer at an office or school and another
computer at home, you can duplicate the folders you use on both computers to simplify
transferring files from one computer to another. For example, if you have four folders in
your My Documents folder on your work computer, you would create these same four
folders on your removable medium as well as in the My Documents folder of your home
computer. If you change a file on the hard disk of your home computer, you can copy the
most recent version of the file to the corresponding folder on your removable disk so the
file is available when you are at work. You also then have a backup , or duplicate copy, of
important files.
Exploring Files, Folders, and Libraries
Windows 7 provides two tools for exploring the fi les and folders on your computer—
Windows Explorer and the Computer window. Both display the contents of your
computer, using icons to represent drives, folders, and fi les. However, by default, each
presents a slightly different view of your computer. Windows Explorer opens to show the
contents of the Windows default libraries, making it easy to fi nd the fi les you work with
often, such as documents and pictures. The Computer window shows the drives on your
computer and makes it easy to perform system tasks, such as viewing system
information. You can use either tool to open a folder window that displays the fi les and
subfolders in a folder.
Folder windows are divided into two sections, called panes. The left pane is the
Navigation pane, which contains icons and links to locations you use often. The right
pane lists the contents of your folders and other locations. If you select a folder in the
Navigation pane, the contents of that folder appear in the right pane. To display the
hierarchy of the folders and other locations on your computer, you select the Computer icon
in the Navigation pane, and then select the icon for a drive, such as Local Disk (C:) or
Removable Disk (G:). You can then open and explore folders on that drive.
If the Navigation pane showed all the folders on your computer at once, it could be
a very long list. Instead, you open drives and folders only when you want to see what
they contain. If a folder contains undisplayed subfolders, an expand icon appears to
the left of the folder icon. (The same is true for drives.) To view the folders contained in
an object, you click the expand icon. A collapse icon then appears next to the folder
icon; click the collapse icon to hide the folder’s subfolders. To view the fi les contained in
a folder, you click the folder icon, and the fi les appear in the right pane. See Figure 3.
Move the mouse pointer
into the Navigation pane
to display the expand and
collapse icons.
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