Microsoft Office Tutorials and References
In Depth Information
Naming and Renaming Files
To copy files using the shortcut menu:
1. In the Tutorial window, click the Map file.
2. Hold down the Ctrl key, click the Paris file, click the Rome file, and then release
the Ctrl key. Three files are selected in the Tutorial window.
3. Right-click a selected file, and then click Copy on the shortcut menu.
4. Right-click the Graphics folder, and then click Paste on the shortcut menu.
Windows copies the three files to the Graphics folder.
Now you can use a different technique to copy the Proposal and Members ﬁ les to the
To copy two files by right-dragging:
1. Click the background of the folder window to remove the selection from the three
files, hold down the Ctrl key, click the Members file, click the Proposal file, and
then release the Ctrl key. The two files are selected in the Tutorial window.
2. Point to a selected file, and then press and hold the right mouse button.
3. With the right mouse button still pressed down, drag the Members and Proposal
files to the Playground folder, and then release the mouse button. A shortcut
4. With the left mouse button, click Copy here on the shortcut menu to copy the
files to the Playground subfolder.
You can move and copy folders in the same way that you move and copy ﬁ les. When
you do, you move or copy all the ﬁ les contained in the folder.
Decision Making: Determining Where to Store Files
When you create and save files on your computer’s hard disk, you should store them in
subfolders. The top level of the hard disk is off-limits for your files because they could
interfere with system files. If you are working on your own computer, store your files within
the My Documents folder, which is where many programs save your files by default. When
you use a computer on the job, your employer might assign a main folder to you for storing
your work. In either case, if you simply store all your files in one folder, you will soon have
trouble finding the files you want. Instead, you should create subfolders within a main
folder to separate files in a way that makes sense for you.
Even if you store most of your files on removable media, such as USB drives, you still
need to organize those files into folders and subfolders. Before you start creating folders,
whether on a hard disk or removable disk, you need to plan the organization you will use.
Naming and Renaming Files
As you work with ﬁ les, pay attention to ﬁ lenames—they provide important information
about the ﬁ le, including its contents and purpose. A ﬁ lename such as Car Sales.docx has
• Main part of the ﬁ lename: The name you provide when you create a ﬁ le, and the name
you associate with a ﬁ le