Microsoft Office Tutorials and References
In Depth Information
Deleting Files and Folders
All the fi les in the Tutorial folder are now stored in appropriate subfolders. You can
streamline the organization of the Tutorial folder by deleting the duplicate fi les you no
longer need.
Deleting Files and Folders
You should periodically delete fi les and folders you no longer need so that your main
folders and disks don’t get cluttered. In a folder window, you delete a fi le or folder by
deleting its icon. When you delete a fi le from a hard disk, Windows 7 removes the fi le
from the folder but stores the fi le contents in the Recycle Bin. The Recycle Bin is an area
on your hard disk that holds deleted fi les until you remove them permanently; an icon
on the desktop allows you easy access to the Recycle Bin. When you delete a folder from
the hard disk, the folder and all of its fi les are stored in the Recycle Bin. If you change
your mind and want to retrieve a fi le or folder deleted from your hard disk, you can use
the Recycle Bin to recover it and return it to its original location. However, after you
empty the Recycle Bin, you can no longer recover the fi les it contained.
Shannon reminds you that because you copied the Map, Paris, Proposal, Members,
and Rome fi les to the Graphics and Playground folders, you can safely delete the original
fi les in the Tutorial folder. As with moving, copying, and renaming fi les and folders, you
can delete a fi le or folder in many ways, including using a shortcut menu.
A file deleted from
removable media, such as a USB
drive, does not go into the
Recycle Bin. Instead, it is
deleted when Windows 7
removes its icon, and
cannot be recovered.
To delete files in the Tutorial folder:
1. Use any technique you’ve learned to navigate to and open the Tutorial folder.
2. Click the first file in the file list, hold down the Shift key, click the last file in the
file list, and then release the Shift key. All the files in the Tutorial folder are now
selected. None of the subfolders should be selected.
3. Right-click the selected files, and then click Delete on the shortcut menu.
Windows 7 asks if you’re sure you want to delete these files.
Make sure you have copied
the selected files to the
Graphics folder before
completing this step.
4. Click the Yes button to confirm that you want to delete five files.
So far, you’ve moved, copied, renamed, and deleted fi les, but you haven’t viewed
any of their contents. To view fi le contents, you can preview or open the fi le. When you
double-click a fi le in a folder window, Windows 7 starts the associated program and
opens the fi le. To preview the fi le contents, you can select the fi le in a folder window,
and then click the Show the preview pane button
on the toolbar to open the Preview
pane, if necessary.
Working with Compressed Files
If you transfer fi les from one location to another, such as from your hard disk to a
removable disk or vice versa, or from one computer to another via e-mail, you can store the
fi les in a compressed (zipped) folder so that they take up less disk space. You can then
transfer the fi les more quickly. When you create a compressed folder, Windows 7
displays a zipper on the folder icon.
You compress a folder so that the fi les it contains use less space on the disk. Compare
two folders—a folder named Photos that contains about 8.6 MB of fi les, and a compressed
folder containing the same fi les but requiring only 6.5 MB of disk space. In this case, the
compressed fi les use about 25 percent less disk space than the uncompressed fi les.
You can create a compressed folder using the Send to Compressed (zipped) folder
command on the shortcut menu of one or more selected fi les or folders. Then you can
compress additional fi les or folders by dragging them into the compressed folder. You
 
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