Microsoft Office Tutorials and References
In Depth Information
Deleting Files and Folders
can open a fi le directly from a compressed folder, although you cannot modify the fi le.
To edit and save a compressed fi le, you must extract it fi rst. When you extract a fi le, you
create an uncompressed copy of the fi le in a folder you specify. The original fi le remains
in the compressed folder.
If a different compression program, such as WinZip, has been installed on your
computer, the Send to Compressed (zipped) folder command might not appear on the
shortcut menu. Instead, it might be replaced by the name of your compression program.
In this case, refer to your compression program’s Help system for instructions on working
with compressed fi les.
Shannon suggests that you compress the fi les and folders in the Tutorial folder so you
can more quickly transfer them to another location.
To compress the folders and files in the Tutorial folder:
1. Select all the folders in the Tutorial folder, right-click the selected folders, point
to Send to , and then click Compressed (zipped) folder . After a few moments, a
new compressed folder with a zipper icon appears in the Tutorial window.
Trouble? If the Compressed (zipped) folder command does not appear on the
Send to submenu of the shortcut menu, this means that a different compression
program is probably installed on your computer. Click a blank area of the Tutorial
window to close the shortcut menu, and then read but do not perform the
remaining steps.
2. Type Final Files and then press the Enter key to rename the compressed folder.
See Figure 9.
Trouble? If the filename is not selected after you create the compressed folder,
right-click the compressed folder, click Rename on the shortcut menu, and then
complete Step 2.
Figure 9
Creating a compressed folder
compressed folder is renamed
When you compress the folders in the Tutorial folder, the original folders remain in the
Tutorial folder—only copies are stored in the new compressed folder.
You open a compressed folder by double-clicking it. You can then move and copy fi les
and folders in a compressed folder, although you cannot rename them. When you extract
fi les, Windows 7 uncompresses and copies them to a location that you specify,
preserving the fi les in their folders as appropriate.
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