Microsoft Office Tutorials and References
In Depth Information
Exploring Microsoft Office 2010
Exploring Microsoft Ofi ce 2010
Microsoft Offi ce 2010 , or Offi ce , is a collection of Microsoft programs. Offi ce is
available in many suites, each of which contains a different combination of these programs.
For example, the Professional suite includes Word, Excel, PowerPoint, Access, Outlook,
Publisher, and OneNote. Other suites are available and can include more or fewer
programs. Each Offi ce program contains valuable tools to help you accomplish many tasks,
such as composing reports, analyzing data, preparing presentations, compiling
information, sending email, planning schedules, and compiling notes.
Microsoft Word 2010 , or Word , is a computer program you use to enter, edit, and
format text. The fi les you create in Word are called documents , although many people use
the term document to refer to any fi le created on a computer. Word, often called a
wordprocessing program, offers many special features that help you compose and update all
types of documents, ranging from letters and newsletters to reports, brochures, faxes, and
even books, in attractive and readable formats. You can also use Word to create, insert,
and position fi gures, tables, and other graphics to enhance the look of your documents.
For example, the Recycled Palette employees create business letters using Word.
Microsoft Excel 2010 , or Excel , is a computer program you use to enter, calculate,
analyze, and present numerical data. You can do some of this in Word with tables,
but Excel provides many more tools for recording and formatting numbers as well as
performing calculations. The graphics capabilities in Excel also enable you to display
data visually. You might, for example, generate a pie chart or a bar chart to help people
quickly see the signifi cance of and the connections between information. The fi les you
create in Excel are called workbooks (commonly referred to as spreadsheets), and Excel
is often called a spreadsheet program. The Recycled Palette accounting department uses
a line chart in an Excel workbook to visually track the company’s fi nancial performance.
Microsoft Access 2010 , or Access , is a computer program used to enter, maintain,
and retrieve related information (or data) in a format known as a database. The fi les
you create in Access are called databases , and Access is often referred to as a database
or relational database program. With Access, you can create forms to make data entry
easier, and you can create professional reports to improve the readability of your data.
The Recycled Palette operations department tracks the company’s inventory in an Access
database.
Microsoft PowerPoint 2010 , or PowerPoint , is a computer program you use to create
a collection of slides that can contain text, charts, pictures, sound, movies, multimedia,
and so on. The fi les you create in PowerPoint are called presentations , and PowerPoint is
often called a presentation graphics program. You can show these presentations on your
computer monitor, project them onto a screen as a slide show, print them, share them
over the Internet, or display them on the Web. You can also use PowerPoint to
generate presentation-related documents such as audience handouts, outlines, and speakers’
notes. The Recycled Palette marketing department uses a PowerPoint slide presentation to
promote its paints.
Microsoft Outlook 2010 , or Outlook , is a computer program you use to send, receive,
and organize email; plan your schedule; arrange meetings; organize contacts; create a
to-do list; and record notes. You can also use Outlook to print schedules, task lists, phone
directories, and other documents. Outlook is often referred to as an information
management program. The Recycled Palette staff members use Outlook to send and receive
email, plan their schedules, and create to-do lists.
Although each Offi ce program individually is a strong tool, their potential is even
greater when used together.
For additional
information about the available
suites, go to the Microsoft
Web site.
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