Microsoft Office Tutorials and References
In Depth Information
Starting Office Programs
Teamwork: Integrating Office Programs
One of the main advantages of Office is integration , the ability to share information
between programs. Integration ensures consistency and accuracy, and it saves time
because you don’t have to reenter the same information in several Office programs. It also
means that team members can effortlessly share Office files. Team members can create
files based on their skills and information that can be used by others as needed. The staff
at Recycled Palette uses the integration features of Office every day, as described in the
following examples:
• The accounting department created an Excel bar chart on fourth-quarter results for the
previous two years, and inserted it into the quarterly financial report created in Word.
The Word report includes a hyperlink that employees can click to open the Excel
workbook and view the original data.
• The operations department included an Excel pie chart of sales percentages by paint
colors on a PowerPoint slide, which is part of a presentation to stockholders.
• The marketing department produced a mailing to promote its recycled paints to local
contractors and designers by combining a form letter created in Word with an Access
database that stores the names and addresses of these potential customers.
• A sales representative merged the upcoming promotion letter that the marketing
department created in Word with an Outlook contact list containing the names and addresses of
prospective customers.
Even these few examples of how information from one Office program can be integrated
with another illustrate how integration can save time and effort. Each team member can
focus on creating files in the program best suited to convey the information he or she is
responsible for. Yet, everyone can share the files, using them as needed for their specific
purpose.
Starting Ofi ce Programs
You can start any Offi ce program from the Start menu on the taskbar. As soon as the
program starts, you can immediately begin to create new fi les or work with existing ones.
Starting an Office Program
• On the taskbar, click the Start button.
• On the Start menu, click All Programs, click Microsoft Office, and then click the name
of the program to start.
or
• Click the name of the program to start in the left pane of the Start menu.
You’ll start Word using the Start button.
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