Microsoft Office Tutorials and References
In Depth Information
Clicking Buttons
Clicking Buttons
For the most part, when you click a button, something happens in the fi le. For example,
the Clipboard group on the Home tab includes the Cut, Copy, Paste, and Format Painter
buttons, which you can click to move or copy text, objects, and formatting.
Buttons can be toggles : one click turns the feature on and the next click turns the
feature off. While the feature is on, the button remains colored or highlighted. For example,
on the Home tab in Word, the Show/Hide ¶ button in the Paragraph group displays the
nonprinting characters when toggled on and hides them when toggled off.
Some buttons have two parts: a button that accesses a command, and an arrow that
opens a menu of all the commands or options available for that task. For example, the
Paste button in the Clipboard group on the Home tab includes the Paste command and
an arrow to access all the Paste commands and options. To select one of these
commands or options, you click the button arrow and then click the command or option.
You can point to a button
on the Ribbon to display
a ScreenTip with that
button’s name and a brief
description of what the
button does when you
click it.
How Buttons and Groups Appear on the Ribbon
The buttons and groups on the Ribbon change based on your monitor size, your screen
resolution, and the size of the program window. With smaller monitors, lower screen
resolutions, and reduced program windows, buttons can appear as icons without labels
and a group can be condensed into a button that you click to display the group options.
The figures in these tutorials were created using a screen resolution of 1024 × 768 and,
unless otherwise specified, the program and workspace windows are maximized. If you
are using a different screen resolution or window size, the buttons on the Ribbon might
show more or fewer button names, and some groups might be reduced to a button.
You’ll type text in the Word document, and then use the buttons on the Ribbon.
To use buttons on the Ribbon:
1. Type Meeting Agenda and then press the Enter key. The text appears in the first
line of the document and the insertion point moves to the second line.
Trouble? If you make a typing error, press the Backspace key to delete the
incorrect letters, and then retype the text.
The default (original
setting) for the Show/Hide ¶
button is for the button to
be toggled off.
2. In the Paragraph group on the Home tab, click the Show/Hide ¶ button . The
nonprinting characters appear in the document, and the Show/Hide ¶ button
remains toggled on. See Figure 8.
Figure 8
Button toggled on
Home tab selected
Paragraph group
paragraph mark
and space symbols
Show/Hide ¶
button toggled on
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