Microsoft Office Tutorials and References
In Depth Information
Clicking Buttons
Trouble? If the nonprinting characters disappear from your screen, the Show/
Hide ¶ button was already on. Repeat Step 2 to show nonprinting characters.
3. Position the insertion point to the left of the word “Meeting,” press and hold the
left mouse button, drag the pointer across the text of the first line but not the
paragraph mark to highlight the text, and then release the mouse button. All the
text in the first line of the document (but not the paragraph mark ¶) is selected.
4. In the Clipboard group on the Home tab, click the Copy button
. The selected
text is copied to the Clipboard.
5. Press the key. The text is deselected (no longer highlighted), and the insertion
point moves to the second line in the document.
6. In the Clipboard group on the Home tab, point to the top part of the Paste button
. Both parts of the Paste button are outlined in yellow, but the icon at the top is
highlighted to indicate that it will be selected if you click the mouse button.
7. Point to the Paste button arrow . The button is outlined and the button arrow is
highlighted.
8. Click the Paste button arrow . The paste commands and options are displayed.
See Figure 9.
Figure 9
Two-part Paste button
Paste button
click the button
arrow to display
more options
and commands
Paste commands
and options
9. On the Paste Options menu, click the Keep Text Only button . The menu
closes, and the text is duplicated in the second line of the document. The Paste
Options button appears below the duplicated text, providing access to the
same paste commands and options.
Using Keyboard Shortcuts and Key Tips
Keyboard shortcuts can help you work faster and more efficiently. A keyboard shortcut
is a key or combination of keys you press to access a feature or perform a command. You
can use these shortcuts to access options on the Ribbon, on the Quick Access Toolbar,
and in Backstage view without removing your hands from the keyboard. To access the
options on the Ribbon, press the Alt key. A label, called a Key Tip, appears over each
tab. To select a tab, press the corresponding key. The tab is displayed on the Ribbon and
Key Tips appear over each available button or option on that tab. Press the appropriate
key or keys to select a button.
You can also press combinations of keys to perform specific commands. For example,
Ctrl+S is the keyboard shortcut for the Save command (you press and hold the Ctrl key
while you press the S key). This type of keyboard shortcut appears in ScreenTips next to
the command’s name. Not all commands have this type of keyboard shortcut. Identical
commands in each Office program use the same keyboard shortcut.
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