Microsoft Office Tutorials and References
In Depth Information
Using Contextual Tools
Using Contextual Tools
Some tabs, toolbars, and menus come into view as you work. Because these tools
become available only as you might need them, the workspace remains less cluttered.
However, tools that appear and disappear as you work can take some getting used to.
Displaying Contextual Tabs
Any object that you can select in a fi le has a related contextual tab. An object is
anything that appears on your screen that can be selected and manipulated, such as a
table, a picture, a shape, a chart, or an equation. A contextual tab is a Ribbon tab that
contains commands related to the selected object so you can manipulate, edit, and
format that object. Contextual tabs appear to the right of the standard Ribbon tabs just
below a title label. For example, Figure 12 shows the Table Tools contextual tabs that
appear when you select a table in a Word document. Although contextual tabs appear
only when you select an object, they function in the same way as standard tabs on the
Ribbon. Contextual tabs disappear when you click elsewhere on the screen, deselecting
the object. Contextual tabs can also appear as you switch views. You’ll use contextual
tabs in later tutorials.
Figure 12
Table Tools contextual tabs
Table Tools title
contextu al tabs
appear when you
click in the table
Accessing the Mini Toolbar
The Mini toolbar , which appears next to the pointer whenever you select text, contains
buttons for the most commonly used formatting commands, such as font, font size,
styles, color, alignment, and indents. The Mini toolbar buttons differ in each program. A
transparent version of the Mini toolbar appears immediately after you select text. When
you move the pointer over the Mini toolbar, it comes into full view so you can click the
appropriate formatting button or buttons. The Mini toolbar disappears if you move the
pointer away from the toolbar, press a key, or click in the workspace. The Mini toolbar
can help you format your text faster, but initially you might fi nd that the toolbar
disappears unexpectedly. All the commands on the Mini toolbar are also available on the
Ribbon. Note that Live Preview does not work with the Mini toolbar.
You’ll use the Mini toolbar to format text you enter in the workbook.
To turn off the Mini
toolbar and Live Preview
in Word, Excel, and
PowerPoint, click the File
tab, click the Options
command, uncheck their
check boxes in the Options
dialog box, and then click
the OK button.
To use the Mini toolbar to format text:
1. If necessary, click cell (the rectangle in the upper-left corner of the worksheet). A1
2. Type Budget . The text appears in the cell.
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