Microsoft Office Tutorials and References
In Depth Information
With Word, you can create polished, professional documents in a minimal amount of
time. You can type a document in Word, adjust margins and spacing, create columns and
tables, add graphics, and then easily make revisions and corrections. In this tutorial, you
will create one of the most common types of documents, a block style business letter.
To begin creating the letter, you ﬁ rst need to start Word and then take a moment to set
up the Word window.
To start Microsoft Word and set up the Word window:
1. Click the Start button on the taskbar, click All Programs , click Microsoft
Office , and then click Microsoft Word 2010 . The Word window opens, as shown
in the Session 1.1 Visual Overview. You can refer to the Session 1.1 Visual Overview
to locate and identify the different elements of the Word window.
Trouble? If you don’t see Microsoft Office Word 2010 on the Microsoft Office
submenu, look for it on a different submenu or on the All Programs menu. If you
still can’t find Microsoft Office Word 2010, ask your instructor or technical support
person for help.
2. If the Word window does not fill the entire screen, click the Maximize button
in the upper-right corner of the Word window. It is useful to have the
rulers displayed in the Word window while you work, so you will make sure they are
3. Click the View tab on the Ribbon. The View tab provides options for changing the
appearance of the Word window.
4. In the Show group, click the Ruler check box to insert a check, if necessary. If the
rulers were not displayed, they should be displayed now.
Next, you’ll change the Zoom level to a setting that ensures that your document
will match the figures in this topic. Instead of dragging the Zoom slider you will
use a setting that automatically zooms the document so that the width of the
page matches the width of the Word window.
5. In the Zoom group, click the Page Width button.
6. If necessary, click the Print Layout button on the status bar to select it. As
shown in the Session 1.1 Visual Overview, the Print Layout button is the first of the
View buttons located on the right side of the status bar.
Changing the Zoom
affects only the way the
document is displayed
on the screen; it does not
affect the document itself.
Before typing a document, you should make sure nonprinting characters are
displayed. Nonprinting characters provide a visual representation of details you might
otherwise miss. For example, the (¶) character marks the end of a paragraph, and the
(•) character marks the space between words. It is helpful to display nonprinting
characters so you can see whether you’ve typed an extra space, ended a paragraph, and so on.
You will also ﬁ nd them useful when you work on the advanced formatting topics
discussed in later tutorials.
Whether nonprinting characters are displayed when you start Word depends on the
setting selected the last time Word was used on your computer. You will now make sure
the nonprinting characters are displayed in the document window.