Microsoft Office Tutorials and References
In Depth Information
Adjusting the Margins
Adjusting the Margins
Another aspect of document formatting is how the document fi ts on the printed page.
You can check the document’s margins by changing the zoom to display the entire page.
To change the zoom to display the entire page:
1. Click the View tab on the Ribbon. The View tab provides options for various ways
to view the document and the elements of the Word window.
2. In the Zoom group, click the One Page button. The entire document is now visible
in the Word window. See Figure 1-14.
Figure 1-14
Document zoomed to show entire page
1 inch margin
between document
text and the left
edg e of the page
0-inch mark
dark gray indicates
a margin
0-inc h mark
1 inc h marg in
between date
and the top of
the page
On the rulers, the margins appear dark gray. By default, Word documents include
1-inch margins on all sides of the document. By looking at the vertical ruler, you can see
that the date in the letter, the fi rst line in the document, is located 1 inch from the top of
the page. Likewise, the horizontal ruler indicates the document text begins 1 inch from
the left edge of the page.
Reading the measurements on the rulers can be tricky at fi rst. On the horizontal ruler,
the 0-inch mark is the right edge of the left margin. It’s like the origin on a number line.
You measure from the 0-inch mark to the left or to the right. On the vertical ruler, the
0-inch mark is the bottom edge of the top margin.
Andrew plans to print the letter on Carlyle University Press letterhead, which includes
a graphic and the company’s address. To allow more blank space for the letterhead, and
to move the text down so it doesn’t look so crowded at the top of the page, you need to
increase the top margin. The settings for changing the page margins are located on the
Page Layout tab on the Ribbon.
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