Microsoft Office Tutorials and References
In Depth Information
Finding and Replacing Text
provides options for fi nding a specifi c word or phrase in the document and replacing it
with another word or phrase. The Find tab includes options that allow you to fi ne tune
your search for specifi c characters, a word, or phrase. The Go To tab has options for
moving the cursor to a specifi c part of a document, such as a page, line, or section.
To use the Replace tab, type the text you want to fi nd (the search text ) in the Find what
box, and the text you want to substitute in the Replace with box. You can also click the
More button on the Replace tab to expand the dialog box to display the Search Options
section, where you can choose options for narrowing your search. For example, select
the Find whole words only check box to search for complete words, or select the Match
case check box to insert the replacement text with the same case (upper or lower) as in
the Replace with text box. In that case, if the Replace with text box contained the words
“English style,” this would ensure that Word inserted the text with an uppercase “E”.
Once you have specifi ed the search text and specifi ed any search options, you can
click the Find Next button to fi nd the next occurrence of the search text; Word stops at
the next occurrence and selects it, allowing you to determine whether or not to substitute
the search text with the replacement text.
When using the Navigation Pane and the Find and Replace dialog box, keep in mind
that the search text might be found within other words. If you want to fi nd a specifi c
word, it’s a good idea to select the Find whole words only check box. For example,
suppose you want to replace the word “fi gure” with “illustration.” Unless you select the Find
whole words only check box, Word would fi nd “fi gure” in “confi gure” and the
replacement would result in “conillustration.” Also, select the Match Case check box before
beginning a search, so you can be certain Word inserts the replacement text exactly as
you typed it.
Finding and Replacing Text
• Press the Ctrl+Home keys to move the insertion point to the beginning of the
document.
• In the Editing group on the Home tab, click the Replace button, or click the Find
button in the Editing group on the Home tab, click the Find Options button in the
Navigation pane, then click Replace.
• In the Find and Replace dialog box, on the Replace tab, click the More button if
necessary to expand the dialog box and display the Search Options section.
• Type the characters you want to find in the Find what box.
• Type the replacement text in the Replace with box.
• Select the appropriate check boxes in the Search Options section of the dialog box to
narrow your search.
• Click the Find Next button.
• Click the Replace button to substitute the found text with the replacement text and
find the next occurrence.
• Click the Replace All button to substitute all occurrences of the found text with the
replacement text, without reviewing each occurrence.
Throughout the document, Natalie wants to replace the initials “PCC” with the full
school name, “Pembrooke Community College.” You’ll use the Find and Replace dialog
box to make this change.
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