Microsoft Office Tutorials and References
In Depth Information
Using the Spelling and Grammar Checker
Searching for Formatting
You can search for formatting using the Find and Replace dialog box in the same way
that you can search for text. For example, you might want to check a document to see
where you used bold formatting. To search for formatting, click the Format button
located near the bottom of the Find tab of the Find and Replace dialog box, click the
category of formatting that you want to look for (such as Font, Paragraph, Style, and so
on), and then select the formatting you want to find.
You can also use the Replace tab to replace formatting in the same way you use it to
replace text. To replace formatting, click the Replace tab in the Find and Replace
dialog box, click the Format button, and click the category of formatting that you want to
replace. You can look for formatting that occurs only on specific text, or you can look for
formatting that occurs anywhere in a document. If you’re looking for formatting on certain
text (such as all instances of “Contemporary Furniture” that are bold), enter the text in the
Find what box and then specify the formatting you’re looking for. To find formatting on
any text in a document, leave the Find what box empty and then specify the formatting.
The text of the document is fi nished. Now you need to proofread it and make sure it
doesn’t contain any spelling or grammar errors.
Using the Spelling and Grammar Checker
As you learned in Tutorial 1, the AutoCorrect feature in Word marks possible spelling and
grammatical errors with wavy underlines as you type, so that you can quickly go back
and correct those errors. Another, more thorough way of checking the spelling in a
document is to use the Spelling and Grammar Checker , which checks a document word by
word for a variety of errors. You start the Spelling and Grammar Checker by clicking the
Spelling & Grammar button, located on the Review tab, in the Proofi ng group.
Checking a Document for Spelling and Grammar Errors
• Move the insertion point to the beginning of the document, click the Review tab on the
Ribbon, and then, in the Proofing group, click the Spelling & Grammar button.
• In the Spelling and Grammar dialog box, review any items highlighted in color.
Possible grammatical errors appear in green, possible spelling errors appear in red,
and words that are spelled correctly but possibly used incorrectly appear in blue.
Review the suggested corrections in the Suggestions box.
• To accept a suggested correction, click it in the Suggestions box, and then click the
Change button to make the correction and continue searching the document for errors.
• To skip the current instance of the potential error highlighted by the Spelling and
Grammar Checker and continue searching the document for errors, click the Ignore
Once button.
• Click the Ignore All button to skip all instances of the potential error and continue
searching the document for errors. Click the Ignore Rule button to skip all instances of
a highlighted error.
• To type your correction directly in the document, click outside the Spelling and
Grammar dialog box, make the correction in the document, and then click the Resume
button in the Spelling and Grammar dialog box.
• To add an unrecognized word to the dictionary, click the Add to Dictionary button.
• When a dialog box opens informing you that the spelling and grammar check is
complete, click the OK button.
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