Microsoft Office Tutorials and References
In Depth Information
Using the Spelling and Grammar Checker
Use the Spelling and Grammar Checker to check the Interior Design document for
mistakes.
To check the Interior Design document for spelling and
grammatical errors:
1. Press the Ctrl+Home keys to move the insertion point to the beginning of the
document, to the left of the “G” in “Getting the Look You Want.”
Make sure the Spell Check
begins at the start of the
document.
2. Click the Review tab on the Ribbon. The Ribbon changes to display Reviewing
options.
3. In the Proofing group, click the Spelling & Grammar button. The Spelling and
Grammar: English (U.S.) dialog box opens, with a phrase displayed in green in
the dialog box and that same phrase highlighted in blue in the document. The
Suggestions box indicates that the highlighted text is a sentence fragment.
The last part of the sentence should read “you definitely are not alone,” but
the verb “are” is missing. You can fix this error by clicking outside the Spelling
and Grammar dialog box and typing the change directly in the document. See
Figure 2-13.
Figure 2-13
Spelling and Grammar dialog box
error highl fighted
in the document
green text
indicates a possible
grammatical error;
sentence is missing
the verb “are”
indicates
highlighted text is a
sentence fragment
this option should
be selected
4. In the document, click the blue highlighted sentence If so, you definitely not
alone . The blue highlight disappears, and the insertion point appears at the end
of the sentence.
Trouble? If you can’t see the entire highlighted sentence, drag the dialog box to
another location on the screen.
If you want to check only
for spelling errors, you can
deselect the Check
grammar check box.
5. Click to the left of the “n” in “not,” type are , and then press the spacebar . Verify
that the last part of the sentence now correctly reads “you definitely are not
alone.” Now you can continue checking the document.
6. Click the Resume button in the Spelling and Grammar dialog box to continue
checking the rest of the document. The word “Pembrooke” is displayed in red,
indicating a possible spelling error. In the document, “Pembrooke” is highlighted
in blue, with a wavy red underline. This isn’t really an error.
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