Microsoft Office Tutorials and References
In Depth Information
Working with Styles
7. Click the Ignore All button. Word ignores all instances of “Pembrooke” and
continues checking the document. Next the word “you’re” appears in blue in the
Spelling and Grammar dialog box. In the document, the word is highlighted and
has a wavy blue underline, indicating that it is spelled correctly, but used
incorrectly. The correct choice, “your,” appears in the Suggestions box.
8. Verify that “your” is selected in the Suggestions box, and then click the Change
button. The Spelling and Grammar dialog box highlights the next error in the
document, the misspelled word “elemments.” The correct spelling, “elements,”
appears in the Suggestions box.
9. Verify that “elements” is selected in the Suggestions box, and then click the
Change button. The Spelling and Grammar dialog box highlights “Lanci,”
Natalie’s last name. You can ignore this, and then replace Natalie’s name with
your own after you are finished using the Spelling and Grammar checker.
10. Click the Ignore Once button. A message box opens indicating that the spelling
and grammar check is complete.
11. Click the OK button to close the message box. You return to the Interior Design
document.
12. In the last line of the document, replace “Natalie Lanci” with your first and last
name, and then save the document.
Written Communication: Proofreading Your Document
Although the Spelling and Grammar Checker is a useful tool, there is no substitute for
careful proofreading. Always take the time to read through your document to check for errors
the Spelling and Grammar Checker might have missed. Keep in mind that the Spelling and
Grammar Checker cannot pinpoint inaccurate phrases or poorly chosen words. You’ll have
to find those yourself. To produce a professional document, you must read it carefully
several times. It’s a good idea to ask one or two other people to read your documents as well;
they might catch something you missed.
Now that the text is fi nal, you will turn your attention to styles and themes, which
affect the look of the entire document,
Working with Styles
A style , also known as a Quick Style , is a set of formatting options that you can apply by
clicking its icon in the Quick Style gallery on the Home tab. Each style is designed for a
particular use, with a name that refl ects that use. For example, the Title style is intended
for formatting the title at the beginning of a document.
All the text you type into a document has a style applied to it. By default, text is
formatted in the Normal style, which applies 11-point Calibri font, left alignment, line
spacing set to 1.15, and a small amount of extra space between paragraphs. In other words,
the Normal style applies the default formatting you learned about when you fi rst began
typing a Word document.
Note that some styles apply paragraph-level formatting —that is, they are set up to
format an entire paragraph, including changing the paragraph and line spacing. Other styles
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