Microsoft Office Tutorials and References
In Depth Information
Generating a Bibliography
11. Click the References tab, click the Insert Citation button in the Citations &
Bibliography group, and then click the Kinsella, Lee source at the top of the
menu. You want the citation to refer to the entire article instead of just one page,
so you will not edit the citation to add a specific page number.
12. Save the document.
You have entered the source information for two sources.
Generating a Bibliography
Once you have created a citation for a source in a document, you can generate a
bibliography. When you do, Word scans all the citations in the document, collecting
the source information for each citation, and then creates a list of information for each
unique source. The format of the entries in the bibliography will reﬂ ect the style you
speciﬁ ed when you created your ﬁ rst citation, which in this case is the MLA style. The
bibliography itself is a ﬁ eld , similar to the page number ﬁ eld you inserted in Session 2.1.
In other words, it is really an instruction that tells Word to display the source information
for all the citations in the document. Because it is a ﬁ eld, and not actual text, you can
update the bibliography later to reﬂ ect any new citations you might add.
You can choose to insert a bibliography with no style, which means without a title or
heading, or you can choose a bibliography style option that includes the preformatted
heading “Bibliography” or “Works Cited.” Using a bibliography style is best because then
Word inserts the bibliography ﬁ eld in a content control, which in turn includes some
useful buttons that you can use to make additional changes to your bibliography. One
of these buttons allows you to transform the bibliography ﬁ eld into static text—that is,
into ordinary text that you can edit but that cannot be updated later. As you will see, you
need to be able to change your ﬁ nal bibliography into static text so that you can then
make some additional edits required to make your bibliography match the MLA style.
The bibliography Word creates is close to the MLA style, but it’s not perfect.
In the MLA style, the bibliography (or list of works cited) starts on a new page. So your
ﬁ rst step is to insert a manual page break. A manual page break is one you insert at a
speciﬁ c location; it doesn’t matter if the previous page is full or not. To insert a manual
page break, use the Page Break button in the Pages group on the Insert tab.
To insert a manual page break:
1. Press the Ctrl+End keys to move the insertion point to the end of the document.
2. Click the Insert tab, and then in the Pages group, click the Page Break button.
Word inserts a new, blank page 5, with the insertion point blinking at the top.
To insert a new, blank page
in the middle of a
document, position the insertion
point where you want to
insert the blank page, and
then click the Blank Page
button in the Pages group
on the Insert tab.
3. Scroll up to see the dotted line with the words “Page Break” at the bottom of the
text on page 4. See Figure 2-31.