Microsoft Office Tutorials and References
In Depth Information
Working with Headings in the Navigation Pane
Working with Headings in the Navigation Pane
The Navigation pane offers two different ways to view a document’s structure and then
navigate within it. You can view and navigate the document’s outline by displaying its
headings in the document, or you can view and navigate the document’s pages by
displaying thumbnail images of the pages.
To view the headings in the document, you click the Browse the headings in your
documents button in the Navigation pane. When displayed in the Navigation pane, this list of
headings constitutes the document’s outline . Reviewing the outline can help you keep track
of your document’s overall organization. It also lets you see, at a glance, the hierarchy of the
document headings. Paragraphs formatted with the Heading 1 style are considered the
highest level headings, and appear aligned at the left margin of the Navigation pane. Paragraphs
formatted with the Heading 2 style are considered subordinate to Heading 1 paragraphs,
and so are indented slightly to the right below the Heading 1 paragraphs. Each successive
level of heading styles (Heading 3, Heading 4, and so on) is indented further to the right.
From within the Navigation pane, you can promote a subordinate heading to the next
level up in the heading hierarchy. For example, you can promote a Heading 2 paragraph
to a Heading 1 paragraph. You can also do the opposite—that is, you can demote a
heading to a subordinate level. For example, you can demote a Heading 1 paragraph to
a Heading 2 paragraph. To promote a heading, right-click it in the Navigation pane, and
then click Promote on the Shortcut menu. To demote a heading, click Demote on the
Shortcut menu.
Promoting and Demoting Headings Using Styles
When you promote or demote a heading, Word applies the next higher or lower level
of heading style to the heading paragraph. You could accomplish the same thing by
formatting the heading paragraph with a style within the document, but it’s easy to lose
track of the overall organization of the document that way. Promoting and demoting
headings from within the Navigation pane ensures that you can see how these changes
affect the overall document outline.
You can display a heading in the document by clicking it in the Navigation pane. You
can also click and drag a heading in the Navigation pane to a new location in the
document’s outline. When you do so, the heading and the body text that follows it move to
the new location in the document. To simplify your view of the outline in the Navigation
pane, you can choose to hide lower level headings from view, leaving only the major
headings visible.
If you just want to move quickly among the pages in your document, you can click
the Browse the pages in your document button in the Navigation pane. This displays the
pages of your document as thumbnails; you can click a thumbnail to instantly move to
that page in the document.
Robin saved the draft of her report as a Word document named “Energy.” In its current
form, the report is two pages long. Robin organized the information in her report using
headings formatted with the Heading 1, Heading 2, and Heading 3 styles. You will use
the Navigation pane to review the outline of Robin’s report and make some changes to
its organization.
To review the document and its headings in the Navigation pane:
1. Open the file Energy located in the Word3\Tutorial folder included with your Data
Files, and save the file with the name Energy Report in the same folder.
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