Microsoft Office Tutorials and References
In Depth Information
Setting Tab Stops
Setting and Clearing Tab Stops
• Click the tab alignment selector on the far left of the horizontal ruler until the
appropriate tab stop alignment style appears.
• Click the horizontal ruler where you want to position the tab stop.
• Press the Tab key to move the insertion point to the new tab stop.
• To remove a tab stop, drag it off the ruler.
In the Energy Report document you have been working on, you need to type the list
of consultants and their titles. You can use tab stops to quickly format this small amount
of information in two columns. As you type, you’ll discover whether Word’s default tab
stops are appropriate for this document or whether you need to add a new tab stop.
To enter the list of consultants using tabs:
1. If you took a break after the previous session, make sure Word is running and that
the Energy Report document is open. Check that the ruler and nonprinting
characters are displayed and that the document is displayed in Print Layout view.
2. Scroll as necessary to display the Expert Advice section that appears near the top
of the first page, and then click to the right of the last “s” in “Sandra Burdulis.”
3. Press the Tab key. A tab character appears, and the insertion point moves to the
first tab stop after the “s” in “Burdulis.” This tab stop is the default tab located at
the 1.5-inch mark on the horizontal ruler. See Figure 3-20.
Figure 3-20
Tab character
default tab stop
tab character
insertion point
4. Type Associate Engineer . You could press the Enter key now to end the
paragraph and start a new paragraph in which you can type the name and title for
another expert. However, remember that Word inserts paragraph space after
every paragraph; this will result in a list in which the items are spaced too far
apart. Instead, you can use the Shift+Enter key combination to insert a manual
line break. A manual line break moves the insertion point to the next line without
actually starting a new paragraph, and no extra space is inserted.
5. Press the Shift+Enter keys. The insertion point moves to the next line, and Word
inserts a manual line break nonprinting character. See Figure 3-21.
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