Microsoft Office Tutorials and References
In Depth Information
Creating Footnotes and Endnotes
Figure 3-23
Titles aligned at new tab stop
new tab stop
aligned column
3. Save your work.
Decision Making: Choosing Between Tabs and Tables
When you have information that you want to align in columns in your document, you need
to decide the best way to accomplish this. Whatever you do, don’t try to align columns of
data by adding extra spaces with the spacebar. Although the text might seem precisely
aligned on the screen, it might not be aligned when you print the document. Furthermore,
if you edit the text, the spaces you inserted to align your columns will be affected by your
edits; they get moved just like regular text, ruining your alignment.
So what is the most efficient way to align text in columns? It depends. Inserting tabs
works well for aligning small amounts of information in just a few columns and rows, such
as two columns with three rows, but they become cumbersome when you need to organize
a lot of data over multiple columns and rows. In this case, using a table to organize
columns of information is better. Unlike with tabbed columns of data, it’s easy to add data to
tables by inserting columns. You might also choose tables over tab stops when you want
to take advantage of the formatting options available with table styles. No matter which
method you decide to use, tab stops and tables will ensure that when you edit the
information in the columns, the alignment of the information will remain intact.
Robin would like to add two footnotes that provide further information about topics
discussed in Robin’s report. You will do that next.
Creating Footnotes and Endnotes
A footnote is an explanatory comment or reference that appears at the bottom of a page.
When you create a footnote, Word inserts a small, superscript number (called a reference
marker ) in the text. The term superscript means that the number is raised slightly above the
line of text. Word then inserts the same number in the page’s bottom margin and positions
the insertion point next to it so you can type the text of the footnote. Endnotes are similar,
except that the text of an endnote appears at the end of a section, or in the case of a
document without sections, at the end of the document. (You’ll learn about dividing a document
into sections later in this tutorial.) Also, by default, the reference marker for an endnote is a
lowercase Roman numeral.
Word automatically manages the reference markers for you, keeping them sequential
from the beginning of the document to the end, no matter how many times you add,
delete, or move footnotes or endnotes. For example, if you move a paragraph containing
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