Microsoft Office Tutorials and References
In Depth Information
Balancing Columns
Now that all the graphics are fi nished in the newsletter, you need to work on the
layout of the newsletter text. For example, notice that left-hand column is longer than the
column on the right. Joel wants you to fi x this so that the two columns in the newsletter
are balanced on the page.
Balancing Columns
If you want the columns in a document to appear balanced on a page, meaning of equal
length, you can insert a continuous section break at the end of the document. When you
insert a continuous section break, Word adjusts the fl ow of content between the columns
so they are of equal or near equal length. The columns remain balanced no matter how
much material you remove from either column later. The columns also remain balanced
if you add material that causes the columns to fl ow to a new page; the overfl ow will also
be formatted in balanced columns.
You need to add a continuous section break to balance the newsletter columns.
To balance the columns:
1. Press the Ctrl+End keys to move the insertion point to the end of the document,
just after the period following your name.
2. Change the Zoom level to One Page, and then click the Page Layout tab.
3. In the Page Setup group, click the Breaks button. The Breaks menu opens.
4. Below “Section Breaks,” click Continuous . Word inserts a continuous section
break at the end of the text. Word balances the text between the two columns,
moving some text from the bottom of the left column to the right column, so the
two columns are approximately the same length. The longer column of text on
the right moved down slightly around the doctor clip art, with the clip art itself
remaining in its original position on the page. See Figure 4-32.
Figure 4-32
Newsletter with balanced columns
continuo us section
break inserted here
appro mately
equal length
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