Microsoft Office Tutorials and References
In Depth Information
Selecting a Data Source
Figure 4-37
Mail Merge task pane
click to open Start
Mail Merge menu
Mail M erge
task pane
you will replace
text in brackets
with merge fields
first task
curre ntly
displ ayed
3. Verify that the Letters option button is selected in the Mail Merge task pane.
4. At the bottom of the Mail Merge task pane, click Next: Starting document . The
Mail Merge task pane now displays information and options that you can use to
select a starting document—that is, to select a main document. In this case, you
want to use the current document, Cover Letter.
5. Verify that the Use the current document option button is selected.
6. At the bottom of the Mail Merge task pane, click Next: Select recipients .
At this point in the mail merge process, you need to select the data source for the mail
merge, which would be the list of recipients that Joel has saved in the Addresses document.
Selecting a Data Source
You can use many kinds of fi les as data sources for a mail merge, including Word tables,
Excel worksheets, Access databases, or Contacts lists from Microsoft Outlook. You can
select a preexisting fi le or you can create a new data source. In this case, you will use
the table in the Addresses document, which you examined earlier.
It’s a good idea to store
the main document and
the data source in the
same folder. If you move
the data source after you
set up a merge, you might
have to reselect the data
source before the merge
will work.
To select the data source:
1. In the Mail Merge task pane, verify that the Use an existing list option button is
selected.
2. Click Browse in the Mail Merge task pane. The Select Data Source dialog box
opens. This dialog box works similarly to the Open dialog box.
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