Microsoft Office Tutorials and References
In Depth Information
Creating a Simple Form
Figure 1-22
Form created by the Form tool
new ta b for
the form
field values for
the first record
displayed
dependin g on your
computer’ s settings,
your field value
boxes might be a
different width
record 1 of 65
total records
form d isplayed
in Layout view
The form displays one record at a time in the Contract table, providing another view
of the data that is stored in the table and allowing you to focus on the values for one
record. Access displays the fi eld values for the fi rst record in the table and selects the
fi rst fi eld value (ContractNum) by placing a border around the value. Each fi eld name
appears on a separate line and on the same line as its fi eld value, which appears in a box
to the right. Depending on your computer’s settings, the fi eld value boxes in your form
might be wider or narrower than those shown in the fi gure. As indicated in the status
bar, the form is displayed in Layout view. In Layout view , you can make design changes
to the form while it is displaying data, so that you can see the effects of the changes you
make immediately.
To view and maintain data using a form, you must know how to move from fi eld to
fi eld and from record to record. Notice that the form contains navigation buttons, similar
to those available in Datasheet view, which you can use to display different records in
the form. You’ll use these now to navigate the form; then you’ll save and close the form.
To navigate, save, and close the form:
1. Click the Next record navigation button
. The form now displays the values for
the second record in the Contract table.
2. Click the Last record navigation button to move to the last record in the table.
The form displays the information for contract number 3110.
3. Click the Previous record navigation button
to move to record 64.
4. Click the First record navigation button
to return to the first record in the
Contract table.
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