Microsoft Office Tutorials and References
In Depth Information
Printing a Report
7. In the Report Name box, click at the end of the highlighted word “Contract,”
and then type Details and press the Enter key. Access saves the report as
ContractDetails in the Belmont database and closes the dialog box. The tab
containing the report now displays the name “ContractDetails.”
Printing a Report
After creating a report, you typically print it to distribute it to others who need to view
the report’s contents. You can print a report without changing any print settings, or
display the Print dialog box and select options for printing.
Printing a Report
• Open the report in any view, or select the report in the Navigation Pane.
• To print the report with the default print settings, click the File tab to display
Backstage view, click the Print tab, and then click Quick Print.
To display the Print dialog box and select the options you want for printing the report,
click the File tab, click the Print tab, and then click Print (or, if the report is displayed
in Print Preview, click the Print button in the Print group on the Print Preview tab).
Oren asks you to print the entire report with the default settings, so you’ll use the
Quick Print option in Backstage view.
Note: To complete the following steps, your computer must be connected to a printer.
To print the report and then close it:
1. Click the File tab on the Ribbon to display Backstage view.
2. Click the Print tab in the navigation bar, and then click Quick Print . The report
prints with the default print settings.
Trouble? If your report did not print, make sure that your computer is connected
to a printer, and that the printer is turned on and ready to print. Then repeat
Steps 1 and 2.
3. Click the Close ‘ContractDetails ’ button
on the object tab to close the report.
4. Click the Close ‘Contract ’ button
on the object tab to close the Contract table.
You can also use the Print dialog box to print other database objects, such as table
and query datasheets. Most often, these objects are used for viewing and entering data,
and reports are used for printing the data in a database.
Viewing Objects in the Navigation Pane
The Belmont database now contains four objects—the Contract table, the ContractList
query, the ContractData form, and the ContractDetails report. You can view and work
with these objects in the Navigation Pane.
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