Microsoft Office Tutorials and References
In Depth Information
Inserting Headers, Footers, and Page Numbers
Tip: You can format the text in a header or footer as you’d format any other text in Word—changing the
font, adjusting its size, adding italics, and so on. While you’re working in the header or footer, use the Mini
Toolbar (page 50) or click the Home tab to access its formatting options.
Editing a header or footer
After you’ve inserted a header or footer, you may need to make some changes to it—
maybe there’s a typo that needs correcting, you need different text to appear on odd
and even pages, or you want to adjust the spacing between the header or footer and
the top or bottom of the page. To make any of those changes, start on the Insert tab:
1. Click Insert ➝ Header ➝ EditHeader (Alt,N,H, E) or Insert ➝ Footer ➝ Edit
The header or footer (as you chose) becomes editable, and a new tab, Header &
Footer Tools | Design, appears on the ribbon, as shown in Figure 2-30.
— Different First Page (Alt, JH, A). Turn on this checkbox if you want your
document’s first page to have a different header or footer than the rest of
— Different Odd & Even Pages (Alt, JH, V). When you turn on this
checkbox, Word marks each page’s header or footer as odd or even, so that you
can give each kind of page different text. You might choose this, for
example, if you want the document’s title on odd-numbered pages and the
author’s name on even-numbered pages.
— Show Document Text (Alt, JH, W). When this checkbox is turned on,
you can see slightly grayed-out text in the body of the document. When it’s
turned off, the body text disappears, showing just headers and footers. It’s
helpful to leave the checkbox turned on if you want to see how the header
or footer looks in relation to the document’s main text.
— Header from Top (Alt, JH, T). Use this box to adjust the distance (in inches)
between your header and the top of the page; use the up and down arrows,
or click inside the box and type the number you want.
— Footer from Bottom (Alt, JH, B). Use this box to adjust the distance (in
inches) between your footer and the bottom of the page; use the up and
down arrows, or click inside the box and type the number you want.
— Insert Alignment Tab (Alt, JH, M). This option inserts a tab stop into the
header or footer (not the body of the document) so you can line up its
content the way you want it. Click the button to open the Alignment Tab dialog
box; there, choose left, center, or right alignment and whether you want a
leader (such as a dotted or dashed line), and then click OK.
As you make your selections, Word applies your changes.