Microsoft Office Tutorials and References
In Depth Information
Creating a Table from Text
Creating a Table
Tip: When you’re drawing a table, display the ruler to help measure intervals between lines. On the View
tab, turn on the Ruler checkbox or press Alt, W, R.
Creating a Table from Text
Many people like to start by getting all their data down and then using it to build a
table. If that’s your style, Word is happy to accommodate. To begin, type in your data,
using tabs to separate the info into columns and the Enter key to separate data into
rows. (You can use other characters to mark your columns, but tabs make it easiest
to see how your table-to-be is shaping up.) Here’s a simple example:
Pet Vampire Names
Preferred Food
When you’re ready to convert your data into a table, follow these steps:
1. Select the text or data you’ve entered and choose Insert Table Convert
The Convert Text to Table dialog box, shown in Figure 3-4, opens. Word
has already filled in the number of columns and rows, based on the text you
selected, but you can use the drop-down lists to adjust these numbers if
necessary. There are also sections for “AutoFit behavior” (which determines the size
of the table) and “Separate text at” (which tells Word how to determine when
to create a new column).
2. ChoosetheoptionsyouwantforyourtableandclickOK.
Word converts your data into a table.
Now you can edit and format your new table however you want—the rest of this
chapter gives you the details on how to do that.
Tip: If you live, breathe, and think Excel (covered in Part 3 of this topic), you can build a Word table by
starting with an Excel-style spreadsheet. Position your cursor where you want the table to appear and then
select Insert➝Table➝Excel Spreadsheet (Alt, N, T, X). Word inserts a spreadsheet that looks just like an
Excel spreadsheet and changes the ribbon’s tabs to match those in Excel. When you’re done adding data,
click outside the spreadsheet to turn it into a table and bring back Word’s ribbon tabs. If you want to go
back and work with the table’s data later, double-click inside the table, and it becomes a spreadsheet-style
table again.
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