Microsoft Office Tutorials and References
In Depth Information
Proofing and
Checking Spelling
and Grammar
Tip: You can hide those wavy red lines as you work on a document and then turn them back on when
you’re ready to see which words need fixing. To hide the marking of spelling mistakes, go Backstage by
clicking File➝Options (Alt, F, I); in the Word Options dialog box, select Proofing. In the “Exceptions for”
section, choose the current document or All New Documents and then turn on the checkbox labeled
“Hide spelling errors in this document only”; click OK. Now Word keeps track of spelling problems as you
type, but doesn’t point them out to you.
When you’re ready to see the document’s spelling mistakes, head Backstage to the Word Options Proofing
page again, turn off the “Hide spelling errors…” checkbox, and then click OK. The wavy red lines are
back—you can see your spelling errors without having to run a word-by-word spelling check.
Using contextual spelling
Sometimes you get the spelling right but the meaning wrong. For example, “their,”
“there,” and “they’re” are all correct spellings, but those words are not
interchangeable; each has its own meaning. For example, you can’t write
There going to check into they’re room once they get their.
Their going to check into there room once they get they’re.
The sentence makes sense only when you put the right spelling in the right place:
They’re going to check into their room once they get there.
Word’s contextual spelling feature sniffs out problems that regular spell checking
doesn’t catch. It works just like spell checking. When you type a word that might
not fit the context in which it appears, Word throws a wavy blue line under it. To see
Word’s proposed suggestion, right-click the questioned word.
Contextual spelling isn’t perfect. It does miss some mistakes. But if it catches even
some of the errors that would otherwise sneak into your document, that’s a good thing.
Note: Turn contextual spelling on or off in the Word Options dialog box, select File➝Options (Alt, F, I),
choose Proofing, and, in the “When correcting spelling and grammar in Word” section, find the “Use
contextual spelling” checkbox. For Word to watch for contextual spelling errors as you type, you must also
have “Check spelling as you type” turned on.
Checking spelling in an entire document
If you’d rather check your document’s spelling all at once than on the fly, here’s how:
1. Inthedocumentwhosespellingyouwanttocheck,selectReview Spelling
Word searches for any word that doesn’t match the spellings in its built-in
dictionary. When it finds one, it opens the Spelling and Grammar dialog box,
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