Microsoft Office Tutorials and References
In Depth Information
Word’s Grammar Checker
Checking Spelling
and Grammar
shown in Figure 4-2. This box shows the misspelled word (highlighted in red)
in its context and suggests a spelling. If there are several possible corrections,
Word lists them all.
2. To replace the misspelled word, select the correct replacement and click
Change. If you think the misspelled word appears more than once in the
document,thenselectChangeAlltoreplacethemallatonce.Ifthewordis
correctasitis,tellWordtoignoreit(justthisinstanceorallinstancesinthe
document)ortoaddittothedictionary.
Word jumps to the next misspelled word.
3.
KeeprepeatingthesestepsuntilWordcanfindnomorepotentialspellingerrorsandtellsyouthespellingcheckiscomplete.ClickOK.
Word leaves spell checking mode and returns you to your document.
Note: While it checks your spelling, Word also looks for repeated words, as in “The dog chased the the
cat.” When it flags an occurrence of a repeated word, your options are to ignore just this instance or to
delete the repeated word.
Figure 4-2:
When Word finds a spelling that doesn’t match
anything in its dictionary, it suggests one or
more replacements. You can accept a
replacement (click Change or Change All) or tell Word
to ignore the word this time (Ignore Once) or
throughout the document (Ignore All). Click
Add to Dictionary if the word is one you use
frequently, like your boss’s last name.
Note: If you have contextual spelling (page 117) turned on, Word highlights any possible contextual
mistakes in blue.
Word’s Grammar Checker
Word can also play grammar cop, policing your style and working to root out
embarrassing errors. Word is great at finding sentence fragments, passive voice,
capitalization errors, and other grammatical no-no’s.
 
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