Microsoft Office Tutorials and References
In Depth Information
Word’s Grammar Checker
Checking Spelling
and Grammar
Grammar checking works very much like spell checking. You can have Word check
your grammar as you type or check the whole document at once (or both, if you’re
really a perfectionist). In fact, you can run a grammar check at the same time you
have Word check your spelling.
To control whether Word checks grammar as you type, select File Options (Alt, F, I).
In the Word Options dialog box, choose Proofing; in the “When correcting spelling
and grammar in Word” section, turn on the “Mark grammar errors as you type”
checkbox. (When you do, Word automatically turns on the “Check grammar with
spelling” checkbox as well.) Click OK.
When you have automatic grammar checking turned on, Word puts a wavy green
line under any text—a word, a phrase, a sentence—that looks like it might be
incorrect. Right-click any part of the text that has the wavy green underlining. The
shortcut menu, shown in Figure 4-3, suggests a grammar fix (or tells you what the
problem might be, such as Fragment). Replace what’s underlined by clicking Word’s
suggestion, or leave things as they are by clicking Ignore Once.
Tip: Not sure why Word flagged the selection as a possible error? Click About This Sentence to open
a dialog box that explains the suspected error, along with easy-to-understand examples of right and
wrong usage.
Figure 4-3:
When Word’s grammar checker finds a
potential mistake, right-click the flagged word
or phrase to open a shortcut menu that helps
you correct the problem. Click the suggested
fix to insert it in your document. Click About
This Sentence for an explanation of why Word
flagged it.
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