Microsoft Office Tutorials and References
In Depth Information
Getting Things Right with AutoCorrect
Getting Things Right
with AutoCorrect
Tip: If you’re not sure why the highlighted text might be a problem, click Explain to open a dialog box and
get a mini–grammar lesson.
When Word has finished checking the document, it tells you it’s done. Click OK to
go back to the document.
Getting Things Right with AutoCorrect
Typos happen. When your fingers are flying over the keyboard, sometimes they’ll
land on the wrong key. Spell checking roots out some typos, but why take that extra
step if you don’t have to? Word corrects many common typos as soon as you make
them. When you type abotu , for example, as soon as you hit the space bar Word
magically changes the word to about . That’s thanks to AutoCorrect, which keeps a
long list of common typos and their corrections—and automatically applies those
corrections as you type. So if you can never remember that darn “I before E except
after C” rule, you’ll love AutoCorrect. This feature also converts certain
combinations of letters and punctuation marks into symbols; for example, if you type :) Word
converts it into a smiley face (☺), and ( c) becomes the copyright symbol (©).
As its name implies, AutoCorrect happens automatically, and it’s already turned on
when you install Word. So you don’t really have to do anything to take advantage of
AutoCorrect. But you can tweak it in various ways, as this section explains.
Note: Word won’t autocorrect any text that contains a hyperlink. So you can type website names without
fear that Word will “correct” their spelling to something else.
Undoing an AutoCorrect Change
Ninety-nine percent of the time, AutoCorrect is super-helpful. Sometimes, though,
it blithely goes ahead and makes a change you don’t want. For example, a common
typo that AutoCorrect fixes is changing “teh” to “the.” As you type up a list of
conference participants, you notice that Dr. Teh has become Dr. The. In this case, you don’t
want the correction. If you notice an AutoCorrect change immediately after it
happens, you can undo the change by pressing Alt+Backspace before you go any further.
If you type on a bit further before you notice the AutoCorrect-induced error, though,
Alt+Backspace won’t work (that keystroke combination simply undoes your most
recent action). In that case, go back and hover over the autocorrected word or
symbol so that a small blue rectangle appears beneath it. Move the pointer toward the
rectangle until the AutoCorrect Options button, shown in Figure 4-5, appears (the
picture on the button looks like a lightning bolt). If you want to undo the change just
this time, click the button and select the “Change back” option from the shortcut
menu. If you want Word to stop making this correction for good, select the Stop
Automatically Correcting option.
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