Microsoft Office Tutorials and References
In Depth Information
Setting AutoCorrect Options
Getting Things Right
with AutoCorrect
Making an exception
AutoCorrect makes you a better typist, fixing typos as they happen. Sometimes,
though, you might want AutoCorrect to be a little less vigilant. You might want
Word to catch the problem when you type two initial caps accidentally, for example,
but wish it would make an exception for frequently used abbreviations, like “RAs”
for research associates—it gets a little old having to undo the autocorrection to “Ras”
every single time you type RAs .
You can tell Word to make specific exceptions to the things it corrects automatically.
Here’s how:
1. SelectFile Options Proofing AutoCorrectOptions(Alt,F,I;usethear-
This opens the AutoCorrect dialog box shown in Figure 4-6. (If your dialog box
looks different from the one in the figure, then click the AutoCorrect tab.)
2. ClicktheExceptionsbutton(Alt+E).
The AutoCorrect Exceptions dialog box has three tabs you can use to set up
your specific exceptions:
First Letter. This tab lists exceptions to the rule that a capital letter must
always follow a period, question mark, or exclamation point.
INitial CAps. Here’s where you’d make “RAs” an exception. For any word
you add here, Word won’t correct two initial caps by making the second
letter lowercase.
Other Corrections. This is the catch-all tab for anything else you don’t
want Word to AutoCorrect.
3. Selectthetabyouwant.Inthe“Don’tcorrect”textbox,typeyourexception,
usingthecapitalizationyouwant(intheexample,you’dtype RAs ).ClickOK.
Word puts your addition on its exceptions list and will no longer autocorrect it.
Tip: You don’t have to find your way to the AutoCorrect Exceptions box every time you want Word to
make an exception to something it corrects automatically. The AutoCorrect Exceptions box has a checkbox
labeled “Automatically add words to list” under the exceptions list. When this checkbox is turned on (as it
is by default), Word adds an exception to the list whenever you undo an autocorrection.
Adding custom corrections
You can tell Word to automatically correct any of your habitual typos that aren’t
covered by its dictionary or AutoCorrect list, such as a name you find difficult to
spell. Simply open the AutoCorrect dialog box to the AutoCorrect tab (Figure 4-6):
Select File Options (Alt, F, I), select Proofing, and then click AutoCorrect Options.
If necessary, click the AutoCorrect tab.
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