Microsoft Office Tutorials and References
In Depth Information
AutoFormatting in Word
Getting Things Right
In the dialog box, make sure the “Replace text as you type” checkbox is turned on.
Then type the misspelling in the Replace text box and the correct spelling in the
With text box. Click Add to add this correction to the AutoCorrect list.
Tip: AutoCorrect can be an easy way to spare your tired fingers some typing. If there’s a long phrase you
use frequently, you can create your own keyboard shortcut for it using AutoCorrect. For example, say you
work for the Mutually Beneficial Aid and Comfort Society of Peers and Mentors, and you get really tired
of typing out the organization’s long name. Open the AutoCorrections dialog box and, in the Replace text
box, type a keystroke combination you’d never normally use, like #$% . Then, in the With box, type the
long phrase: in the example, Mutually Beneficial Aid and Comfort Society of Peers and Mentors . Click
Add. Now, whenever you type #$% in a document, Word autocorrects it to the name of the organization.
Deleting an AutoCorrect correction
If AutoCorrect insists on making a correction you don’t want, you can delete that
correction from the AutoCorrect list. Open the AutoCorrect dialog box and find the
correction in the AutoCorrect list. Corrections start with punctuation marks and
symbols, followed by words in alphabetical order. Use the scroll arrows to find the
correction you want to banish. Select it, and then click the Delete button.
Tip: When you use the AutoCorrect Options button (Figure 4-5) in a document to tell Word to stop
making an automatic correction, that action also deletes the correction from the AutoCorrect dialog box’s
AutoFormatting in Word
Spelling and grammar aren’t the only things Word corrects automatically as you
type; it also makes formatting corrections and adjustments. For example, if you’re
on a new line and type , Word assumes you’re starting a numbered list and turns 1.
what you just typed into that kind of list. The AutoFormat As You Type feature can
be a great timesaver—or it can be a pain in the neck, depending on your preferences.
Some people don’t like it when the paragraph suddenly turns into a list, and some of
Word’s formatted characters—like “smart” quotes and dashes—don’t translate well
to other programs.
Whether you love or hate autoformatting, you’re in control. Start by heading to the
AutoFormat As You Type tab of the AutoCorrect dialog box. To get there, select
File ➝ Options (Alt, F, I), select Proofing, and click AutoCorrect Options. In the
AutoCorrect dialog box, click the AutoFormat As You Type tab, shown in Figure 4-7.