Microsoft Office Tutorials and References
In Depth Information
Specifying Settings
Selecting Print
Options and Settings
Specifying Settings
Unlike previous versions of Word, where you set up a printing job by squinting at
the Print dialog box, the Backstage Print page in Word 2010 spreads things out. In
the Settings section, you’ll find a stack of big buttons (as shown in Figure 5-1), each
one describing a current setting. To adjust any of these, click the button, and a menu
appears that lets you make a different selection.
Up to speed
Setting a Default Printer in Windows
Word always uses the same printer, called the default ,
to print your documents—unless you choose a different
printer for a specific job. If you find yourself swapping
choices every time you print, you might want to make that
printer the default instead. Here’s how:
• Windows 7. Select Start➝Devices and Printers. This
opens the Control Panel to its Devices and Printers
section. The Printers and Faxes section lists the
printers and faxes installed on your computer—you can tell
which is currently the default printer because it has a
green checkmark on its picture. Find the printer you
want to make the default and right-click it. A
shortcut menu opens; select “Set as default printer”. The
checkmark jumps to the printer you selected, making
it your new default. Click the upper-right X to close
the Control Panel.
• Windows Vista. Go to the Control Panel’s Classic
View and open Printers. This window is basically a
location in Windows Explorer that lists all the printers
and faxes installed on your computer. In the list of
devices, find the printer you want, right-click it, and
select Set as Default Printer. Click the upper-right X to
close Printers and Faxes.
• Windows XP. Select Start➝Settings➝Printers and
Faxes. The Printers and Faxes window opens,
showing all your faxing and printing options. In the Name
column, right-click the printer you want, and select
Set as Default Printer. Click the upper-right X to close
the Printers and Faxes window.
Going from top to bottom in the Settings section, here’s what you can adjust:
Which pages to print. You can print all pages, a selection, just the current page,
or a page range you specify, such as 1–4 to print the first four pages: Type the
page range in the text box below the button. You can specify a range of pages
(1–4, for example), specific pages (such as 4, 7, 12), or a combination (1–4, 7,
12, 15–17). If you type in a page range, the button automatically changes to say
Print Custom Range.
Tip: If you want to print a specific selection that’s not defined by pages, such as a bulleted list from the
middle of a page, first select the portion you want, then open the Print page. Click the top button and
choose Print Selection from the menu that appears. If you haven’t selected some text before you open the
Print page, Word grays out the Print Selection option on this menu.
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