Microsoft Office Tutorials and References
In Depth Information
Breaking a Document into Sections
Breaking a
Document into
To insert a page break, put the cursor at the beginning of the line that you want on
top of the new page. Then take one of these routes:
• Insert Page Break (Alt, N, B).
• Page Layout Breaks Page (Alt, P, B, P).
• Ctrl+Enter.
How the resulting page break looks depends on what view you’re in:
Print Layout View (Alt, W, P) gives a clear sense of where pages break by
showing you the bottom of one page and the top of the next. (Of course you need to
scroll up or down to see this if you’re in the middle of the page.)
Full Screen Reading View (Alt, W, F) also shows page breaks clearly by
displaying one or two pages, all laid out for printing, on the screen.
Web Layout View (Alt, W, L) doesn’t have page breaks (it treats a document
as one long web page), but inserting a page break inserts white space between
Outline View (Alt, W, U) treats each heading and paragraph as an item in a
bulleted list. It shows page breaks by inserting a blank line between bullets.
Draft View uses a dotted line across the page to indicate where each page ends
naturally, but if you insert a page break as described earlier, it indicates that with
a blank line.
Tip: To get the clearest picture of where you’ve inserted page breaks, tell Word to show hidden formatting
characters by selecting Home➝Show/Hide ¶ (Alt, H, 8) or by pressing Ctrl+* (Ctrl+Shift+8). When you
do this, a short dotted line interrupted by the words Page Break appears at inserted page breaks, no
matter which view you’re in.
To delete a page break, turn on hidden characters (see the previous Tip) so you can
easily find the page break you want to delete. Once you’ve located it, move the pointer
to the left margin so it becomes a fat white arrow. Click to select the line that holds
the page break and then press Delete or Backspace. Word removes the page break.
Breaking a Document into Sections
Sections offer more flexibility than page breaks. You can format a section differently
from the rest of the document—helpful, for example, when you want to show a large
table in landscape orientation when the rest of the document has portrait
orientation. You can also format page numbers differently in different sections.
Kinds of Section Breaks
Before you insert a section break, it’s helpful to understand the kinds of section
breaks Word offers. You’ll find these in the Page Layout tab’s Page Setup section.
Select Page Layout Breaks to see these options:
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