Microsoft Office Tutorials and References
In Depth Information
Citations and Bibliographies
Citations and
Bibliographies
Citations and Bibliographies
When you’re writing a research paper or report that cites other people’s work—
books, articles, interviews, and so on—you need to keep track of those citations and
give credit where it’s due. Word is ready to help and, later, to construct a
bibliography. It’s like having your own personal research assistant.
Creating and Inserting a Citation
How you present your sources depends on what citation style you use. Various
professional groups, such as the American Psychological Association (APA) or the
Modern Language Association (MLA) define the standard style for citations,
including required information and formatting. Which style you work with depends on
the purpose of your document. Academics use APA style for papers in the social
sciences and MLA style for paper in the humanities, while engineers use ISO 690 (from
the International Organization for Standardization) for technical papers.
To begin, head over to the References tab’s Citations & Bibliography section and
pick the style you want from the Style drop-down list (Alt, S, L). Your choice applies
throughout the document and affects the information that Word collects when you
add a new source.
After you’ve selected a citation style, here’s how to create a source:
1. SelectReferences InsertCitation AddNewSource(Alt,S,C,S).
Word opens the Create Source dialog box, shown in Figure 6-4. This dialog box
has fields that collect information about the source—things like the author’s
name, the source’s title, and the year it was published. Word uses these fields to
build your bibliography entry.
2. FromtheTypeofSourcedrop-downlist,selectthekindofsourceyou’recit-
ing:book,journalarticle,website,conferenceproceedings,andsoon.
The fields in the Create Source dialog box change to match your selection.
3. Typeininformationaboutthesource.
When you click inside a field, Word shows you an example of what goes in that
field. (These examples appear near the bottom of the dialog box.) For example,
when you click inside the Author field, the example shows two author names in
the proper format. Use the examples to make sure you’re setting up each field
correctly. In the lower-left corner, Word suggests a tag name based on
information about this source, such as author and year of publication. Tags are useful for
sorting your citations when you’re looking for a particular citation to insert into
a document. You can change the tag name if you want. If you do, though, make
sure the tag clearly identifies the source.
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