Microsoft Office Tutorials and References
In Depth Information
Helping Readers Navigate Your Document
Helping Readers
Navigate Your
Helping Readers Navigate Your Document
A long document is like a long journey—it’s hard to find your way without signposts
and a map. Word gives you several tools to help readers make that trip through your
document, including bookmarks, cross-references, tables of contents, and indexes.
Inserting Bookmarks and Cross-References
Bookmarks and cross-references help you find what you’re looking for in a long
document. Just like its physical counterpart, a bookmark marks a particular place in
the document so you can go back to it later. A cross-reference directs readers to a
related spot in the document—such as a figure, section, or chapter—to help them find
targeted information that illustrates or expands on what they’re reading about now.
Note: Although bookmarks are useful for jumping to a particular point in your document, they also do a
lot more. Bookmarks can come into play when you create an index (page 174), insert a hyperlink, record a
macro (page 193), or insert a cross-reference (page 171).
Creating a bookmark
There are several reasons why you might want to create a bookmark in a long
document: to mark an important point so you can easily find it again later, to find your
place if you have to stop reading now, or to tell Word how to find a specific part of
the text (for example when you’re creating an index and need to indicate a range of
pages for a particular entry—page 175 tells you more).
To insert a bookmark, follow these steps:
1. Selectwhatyouwanttobookmark.
You can select some text to bookmark or simply position the cursor at the spot
you want.
2. GotoInsert Bookmark(Alt,N,K).
The Bookmark dialog box opens, displaying any previous bookmarks
you’ve created.
3. Typeanameforyourbookmarkintothe“Bookmarkname”textbox.
Make it descriptive to help pick out this bookmark from a list later on. Bookmark
names can’t have spaces in them. To distinguish words in your bookmark, you
can use capital letters, underscores or hyphens, like so: Really_Important-POINT.
4. ClicktheAddbutton.
Word inserts your bookmark and adds it to a running list for future reference.
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