Microsoft Office Tutorials and References
In Depth Information
Helping Readers Navigate Your Document
• Heading. If you applied the Heading 1 or Heading 2 style to a paragraph, you
can create a cross-reference to that heading.
• Figure. If you insert a picture and give it a caption (page 99), Word keeps track
of the figure numbers. That means any cross-references you make to figures stay
current, even if you add, move, or delete images and the figure numbers change.
• Table. Any table you create in Word (whether or not you give it a caption) can
be the target for a cross-reference.
• Equation. Word’s built-in equation editor keeps track of any equations you put
into the document and lets you cross-reference them.
• Numbered item. If you create a numbered list (Home ➝ Numbering or Alt, H,
N), you can create a cross-reference that jumps to the list—even to a particular
item on the list.
• Footnote or endnote. Word tracks your notes by location and number, making
them easy to cross-reference.
When you want to create a cross-reference, here’s what to do:
For example, you might type For more information, see or As illustrated by . Type
whatever text you want up to the point where the cross-reference will appear.
2. SelectInsert ➝ Cross-reference(Alt,N,RF).
The Cross-reference dialog box, shown in Figure 6-8, opens. This dialog box
has three main sections:
— Reference type. This drop-down menu lists the different kinds of
references you can link to (numbered item, heading, bookmark, and so on).
What you choose here determines the contents of the other lists in the box.
— Insert reference to. Here’s where you select the text that will make up your
cross-reference; that is, the text that readers will jump to when they click
the reference. If you’re cross-referencing a heading, for example, you can
choose the text of the heading, the page number on which the heading
appears, or the heading number (if it has one). So if you select “Page number”
here, your cross-reference will say something like “For more information,
see page 42,” and the page number will be a Ctrl-clickable link.
— For which. In this list you’ll find all the document’s references of the type
you selected; here’s where you pick the item you want to link to.
Word inserts the cross-reference you chose. Now, when a reader hovers the
cursor over the cross-reference, a ScreenTip appears advising the reader to
Ctrlclick to follow the link.