Microsoft Office Tutorials and References
In Depth Information
Creating a Table of Contents
Helping Readers
Navigate Your
Document
Figure 6-8:
To create a cross-reference to a heading, as in this
example, select Heading as the reference type to
make Word display all of the document’s level
1 and level 2 headings. Then select the specific
heading you want the cross-reference to point
to. By default, Word inserts cross-references as
hyperlinks—on a computer, readers can find what’s
referenced by Ctrl-clicking the cross-reference. If you
prefer, though, you can insert a cross-reference as
plain old text by turning off the “Insert as hyperlink”
checkbox.
Creating a Table of Contents
A table of contents gives readers an at-a-glance overview of what’s in a long
document. If you picked up this topic looking for a chapter on formatting documents in
Word or using formulas in Excel, for example, you’d naturally begin with the table
of contents.
Word can automatically create and format a table of contents for you. The secret is
to work with Word’s styles (page 51), so that Word knows which headings to include
in the table of contents and how to organize and format them. You can include
paragraphs formatted in the Heading 1, Heading 2, or (if it exists in the style set you’re
using) Heading 3 style in your table of contents.
So the first step in creating a table of contents is to check the heading styles. View
your document in Outline view (click the lower-right Outline button on the status
bar, which makes the Outlining tab appear on the ribbon). As you scroll through the
document, make sure that all headings you want to appear in the table of contents
appear as level 1, 2, or 3. To see just the headings, use the Outline tab’s Show Level
drop-down list (Alt, U, V) to select the heading level you want. If you select Level 3,
for example, the document changes to show levels up to and including level 3.
Tip: If there’s any level 1, 2, or 3 paragraph that you don’t want in the table of contents, click somewhere
in that paragraph and select References➝Add Text (Alt, S, A) and then choose Do Not Show in Table of
Contents.
 
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