Microsoft Office Tutorials and References
In Depth Information
Creating an Index
Helping Readers
Navigate Your
Tip: If you want the index to be listed in your document’s table of contents (always a good idea so
readers know it’s there), then make “Index” a top-level heading. Select it and then choose Home➝Heading 1.
Now you’re ready to create the index. Here’s all you need to do:
1. SelectReferences InsertIndex(Alt,S,X).
The Index dialog box, shown in Figure 6-10, opens. This is where you tell Word
how to set up the index. As you make your choices, watch the Print Preview box
to show how they’ll look in the printed document. Here are your formatting
Type. Entries can be either indented, in which each subentry appears on its
own line indented under the main entry, or run-in, in which all subentries
appear as a paragraph that’s part of the main entry. Indented is easier to
read, but run-in can save you space if you have a lot of subentries
throughout the index.
Columns. Standard index format is two columns, which is the default here,
but you can select the number of columns you want.
Language. The default here is the default language you use with Word.
Right-align page numbers. When you turn on this checkbox, page
numbers line up along the right side of the column, and you can select a tab
leader to make it easy to see which page numbers go with which entries.
When this checkbox is turned off, relevant page numbers appear
immediately after entries.
Figure 6-10:
Format the index you’re creating in
the Index dialog box. As you make
selections, keep an eye on the Print
Preview box to get an idea of how
your choices will look once your index
goes live.
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