Microsoft Office Tutorials and References
In Depth Information
Creating an Index
Helping Readers
Navigate Your
Figure 6-11:
This example of an
index has the page
rightaligned and uses
dots as tab leaders
to show which page
number goes with
which index entry.
Updating an index
If your document changes before you print it, you can update its index to make sure
the document’s final version is accurate. If you’ve marked more terms to include or
created new entries, for example, you want to make sure that information appears
in the index.
Updating the index is simple. Click anywhere in the index to highlight it, and then
select References Update Index (Alt, S, D). Word rebuilds your index (in a long
document, this might take a minute), updating it automatically.
Editing index entries
As you look over your index, you may notice a typo or that some entries start with
lowercase letters and others are capitalized. You can fix such problems by editing the
index entry field code in your document. Start by showing the document’s hidden
characters: Click Home Show/Hide ; press Alt, H, 8; or use the Ctrl+* keyboard
shortcut. Now you can see the field code that marks each index entry, which looks
something like this:
{ XE "index entry" }
(Of course, you see the actual index term in place of the words “index entry.”)
To change the entry, you can edit anything inside the quotation marks. Just click and
make your changes, as you would any other text in your document. When you’re
finished, update the index to implement your edits.
Tip: You can use the Navigation pane (page 42) to find index entries. Make sure your document is
showing its hidden characters, open the Navigation pane, and search for “XE”. The Navigation pane displays all
the code that marks index entries, and you can scroll through them to find the one you want.
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