Microsoft Office Tutorials and References
In Depth Information
Templates: Reusable Document Blueprints
Templates: Reusable
Document Blueprints
If you’ve got a lot of custom themes, the easiest way to find a theme is to browse for it.
If you don’t see the one you want in the Custom section of the Themes menu, try this:
1. SelectPageLayout Themes BrowseforThemes(Alt,P,TH,B).
The Choose Theme or Themed Document dialog box opens.
2. Navigatetothefolderwhereyousavedthethemeoradocumentthatusesthe
If you selected a theme, Word applies it to the current document. If you selected
a themed document, Word opens the file you chose.
Templates: Reusable Document Blueprints
A template is a pattern or mold used to produce consistent objects. A cookie cutter
is an example—when you use one, you know that each cookie in the batch will be
the same size and shape. In word processing, a template serves a similar purpose. Its
predesigned formatting is automatically applied to every document you create
using it, so fonts, colors, heading styles, page layout, spacing, and so on are consistent
in your documents. There are also templates for special-purpose documents, like
flyers, mailing labels, memos, newsletters, invitations—if you can create it in Word,
there’s probably a template for it.
Choosing a Template
As page 18 explains, when you create a new document (File New or Alt, F, N) you
can select a template to create a specific kind of document, such as a resumé or an
expense report. So if you haven’t yet read about choosing a template to create a new
document, flip back to Chapter 1 to see how that works.
When you use a template to create a new document, you’re not stuck with that
template forever. Sometimes you might be working on a document when it suddenly
occurs to you that your job would be easier if you’d created the document with a
different template. No need to start from scratch. You can attach a new template to
an existing document. When you do, all the styles and formatting that make up the
attached template become available in the document.
Note: All Word documents are based on a template. If you don’t select a specific template when creating
a new document, then Word uses its default template, Normal.dotm.
To attach a template to an existing document, you need to work with the Developer
tab, and Word hides that tab in its default display. So before you can attach a
template, you need to make the Developer tab visible: Right-click the ribbon; from the
shortcut menu that appears, select Customize the Ribbon. This opens the Word
Options dialog box to its Customize Ribbon Options. In the right-hand Main Tabs box,
find Developer and turn on its checkbox. Click OK, and the Developer tab appears
on your ribbon. (Page 891 tells you more about customizing Word’s ribbon.)
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