Microsoft Office Tutorials and References
In Depth Information
Tracking Changes
Tracking Changes
Tracking Changes
If you’ve got several people working on one document—adding sections here,
making corrections and changes there—it’s easy to lose track of who did what. To keep
everyone’s contributions straight, use Word’s Track Changes feature.
Track Changes does exactly what its name says: When you turn it on, Word tracks
each and every change any author or reviewer makes: Jane’s additions, deletions, and
comments might show up in red; Pete’s in blue; Tammy’s in orange; and so on. When
you hover the mouse pointer over a change, a ScreenTip appears, listing the name of
the reviewer and the time and date of the change.
To start tracking changes, head for the Review tab: Select Review Track Changes
(Alt, R, G, G). Word colors the Track Changes button so you know that it’s now
tracking all changes that you or anyone else makes to the document. Figure 9-4
shows an example of a document with Track Changes turned on.
Figure 9-4:
Everyone is a
critic when you track
changes. When
multiple people edit
a document, Word
keeps track of who
did what. Comments
appear in different
colors (although
that’s hard to see
in this black-and-
white image) and
marked with the
commenter’s initials.
Word underlines
additions and strikes
through deletions. It
also marks formatting
changes. Hover your
mouse pointer over
any change to see
who made it.
When it’s tracking changes, Word marks everything you do to the document in a
different color from the document’s normal text:
• When you add text, Word underlines it.
• When you delete text, Word uses strikethrough formatting for that text.
• When you move text, Word double-underlines the text you moved and uses
double-strikethrough formatting for the text in its original location.
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