Microsoft Office Tutorials and References
In Depth Information
Selecting Which Changes to View
Tracking Changes
• When you change text’s formatting, Word describes the formatting change
(such as Font: Italic or Indent: Left: 0.5") in a balloon visible in Print Layout and
Web Layout views.
• When you make any kind of change, Word adds a vertical line in the left
margin to mark it.
If the formatting of these options displeases you, you can customize the appearance
of any type of tracked changes; page 227 has the details.
Word also tracks all your changes, one by one, in the Reviewing pane’s “Main
document changes and comments” section. You can review changes there; to see a change
in its context, click it in the Reviewing pane, and Word jumps to that change in the
document.
Selecting Which Changes to View
When you’ve got several people making changes, all those strikethroughs and
underlines and different colors can quickly make a document hard to read. You can
make the document more legible—or focus on a particular kind of change—by
telling Word to show only certain kinds of changes. For example, maybe you just want
to see the changes made by a certain reviewer, hiding everyone else’s. Or you can
show only formatting changes or only insertions and deletions. You can even hide all
changes and comments without actually deleting them from the document.
In the Tracking section of the Review tab, the Display for Review drop-down list
(Alt, R, TD) gives you these options:
Final: Show Markup. Choose this option to see the most recent version of the
document in all its marked-up glory, including additions, deletions, comments,
and formatting changes.
Final. Choose this option to see what the document would look like if you were
to accept all changes. (Word doesn’t actually incorporate the changes into the
document; that comes later, as explained on page 226.) This option also hides
comments and balloons.
Original: Show Markup. If you’ve set Word to show all revisions in balloons (see
the next bulleted list), this option shows insertions in balloons, as though an
editor has written suggested changes in the margin. Deletions appear in the text. For
the other Show Markup settings, this option looks just like Final: Show Markup.
Original. If you want to temporarily clear away all comments and changes,
choose this option. It hides comments and shows how the document would look
if you rejected all changes and returned the document to its original, pristine
state. (The changes are still in the document; they just don’t show in this display.)
You can also display only certain kinds of changes. Make sure that the Display for
Review drop-down menu shows Final: Show Markup, and then click the Show
Markup button and uncheck any type of change that you don’t want to see. Here are
the kinds of changes you can turn on and off, as shown in Figure 9-5:
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