Microsoft Office Tutorials and References
In Depth Information
Accepting or Rejecting Changes
Tracking Changes
Highlight Updates (Alt, R, TM, U). When you’re working on a document that’s
stored on a server that supports simultaneous editing (at work, for example),
then whenever someone saves the file, Word saves it on the server and updates
the document for anyone viewing it now. (It also saves the previous version, just
to be safe.) When Highlight Updates is turned on, Word brings other people’s
updates to the document to your attention, helping you keep track of who’s
doing what.
Other Authors (Alt, R, TM, O). When a document has multiple authors, you
can show only the work of a particular author. To do that, you must be working
on a document that’s stored on a server that supports simultaneous editing. So
you might use this option at work, but probably not on your personal, home
version of Word.
Tip: Flip to the end of this chapter to read more about coauthoring and simultaneous editing in Word
2010. Chapter 31 covers editing in Office Web Apps.
Accepting or Rejecting Changes
When someone reviews or edits your work, you’ll find changes you agree with and
others you don’t. Word lets you accept changes, incorporating them into the
document, or reject them, keeping the text in its original form.
To accept or reject a particular change, highlight the change and go to the Review tab:
• To accept the change, select Review Accept (Alt, R, A, C), or right-click the
change and choose Accept Change.
• To accept this change and jump to the next change in the document, select
Review, click the down arrow at the bottom of the Accept button, and then
select Accept and Move to Next (Alt, R, A, M).
• To reject the change, select Review Reject (Alt, R, J, R), or right-click the
change and choose Reject Change.
• To reject this change and jump to the next change in the document, select
Review, click the down arrow to the right of the Reject button, and then select
Reject and Move to Next (Alt, R, J, M).
You don’t have to pick your way through a document’s changes one by one. If you’ve
reviewed everything and want to make all the proposed changes permanent—or get
rid of them all in one fell swoop—you can accept or reject all changes at once:
• To accept all changes, select Review, click the down arrow at the bottom of the
Accept button, and then choose Accept All Changes in Document (Alt, R, A, D).
• To reject all changes, select Review, click the down arrow to the right of the
Reject button, and then choose Reject All Changes in Document (Alt, R, J, D).
 
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