Microsoft Office Tutorials and References
In Depth Information
Comparing Documents
Tip: If you’ve got several different saved versions of a document, it may not be clear from the drop-down
lists which ones you want. Click the Open button to the right of either drop-down list to find and choose a
file in the Open dialog box.
3. If you want to fine-tune the kinds of changesWord shows, then click the
The dialog box expands to show two sections:
Comparison settings. In this section, turn off the checkboxes of any
changes you don’t care about. You can turn on or off just about anything
that can change in a document, including comments, formatting changes,
case changes, headers and footers, and so on.
Show changes. Word normally shows changes at the level of words, but you
can take the granularity down to the level of characters if you prefer. Your
other option in this section is how to show the changes: in a newly created
document (the default), in the original version, or in the revised version.
4. Whenyoursettingsarethewayyouwantthem,clickOK.
Word shows you the difference between the original and revised versions. The
result looks like a document showing markup (like the one shown in Figure
9-4), except that Word marks all changes with the label you assigned in the
Compare Documents dialog box.
Figure 9-7:
When you’re comparing two versions
of a document, click the More button to
expand the Compare Documents dialog
box so it looks like the one shown here.
The “Comparison settings” section lets you
focus on finding only the changes you’re
interested in.
Tip: You can also compare two documents by opening them both and then viewing them side by side.
Word even lets you scroll though both at the same time. See page 33 for more about side-by-side viewing
and synchronous scrolling.
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