Microsoft Office Tutorials and References
In Depth Information
Outlook provides an electronic address book where you can store, organize, and find
contact information for everyone you know. Having contacts makes it easier to send
emails and share information with colleagues, family, friends, neighbors, the members
of your book club—anyone. Create groups so you can be sure everyone gets the
message when you email your project team at work or invite relatives to the family
reunion. See Chapter 11 for more on your 21st century Rolodex.
Tasks are like items on an electronic to-do list. Whether you’re keeping track of
upcoming deadlines or reminding yourself to pick up the dry cleaning, you can list
and organize tasks so you’re always on top of what you need to do. Because they’re
so closely related to your schedule, they’re also covered in Chapter 13, as are Notes.
Outlook also has a built-in notepad where you can write notes, musings, reminders,
or whatever you feel like jotting down to think about later. They’re like sticky notes
without the paper.
Composing and Sending Email
After you’ve got Outlook set up, you’ll probably want to use email right away. This
section tells all about sending email messages, from the basics—sending a message,
inserting a picture, attaching a file—to the fancier stuff, like creating virtual
stationery and scheduling when to send an email.
When you want to compose and send an email message, start from the main
Outlook window, with Mail selected in the Navigation pane. Then follow these steps:
1. When you’re in Outlook’s Mail section, take the speedy route by pressing
Ctrl+N. Or selectHome ➝ New Email (Alt,H, N). Ctrl+Shift+M is yet
A message window opens (like the one shown in Figure 10-3), ready for you
to write your email. Your email address shows in the From line. (If you’re
using more than one email address with Outlook, you can click the From button
and choose the sender address you want for this email. Page 276 tells you more
about managing multiple email accounts with Outlook.)
Note: You may not see a From line in the email you’re composing. To show or hide it, select
Options➝From (Alt, P, F).