Microsoft Office Tutorials and References
In Depth Information
Proofreading a Message
Composing and
Sending Email
Figure 10-4:
When you use
Outlook’s Address Book,
select a contact and
click the button to put
that person’s email
address in the To, Cc, or
Bcc line of your email.
Select an
address…
…and choose the line where you want it to appear.
Bcc means blind carbon copy . Entering an address here sends a copy to
whomever’s listed in the Bcc line, but the address is invisible to those folks whose
addresses appear in the To and Cc lines. You might use the Bcc line when you’re
sending an email message to a large number of people and don’t want to reveal
all their email addresses—put your own address in the To line and then the list
of other recipients in the Bcc line. This method protects recipients’ privacy by
hiding their email addresses from everyone else on the mailing list.
To add a Cc address, simply add the address you want to the Cc line at the top of the
message. (Type it in or click the Cc button to open your Outlook Address Book and
find it there.)
To add a Bcc address, select Options Bcc (Alt, P, B). This adds a Bcc line to the top
of your message; enter the address as usual. Even though you can see this address
line when you compose your message, the email’s recipients can’t see it in the
message they receive.
Proofreading a Message
Nothing is more embarrassing than sending an email that’s riddled with typos and
spelling mistakes. (Well, okay, there are some Facebook pages with pictures that are
way more embarrassing than a typo or two.) It’s a good idea to give a new email
message the once-over before you send it. Outlook has the same proofing and research
tools as other Office programs, so you can find everything you need to know about
proofing your work in Chapter 4. Table 10-1 tells you where to look.
 
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